British Motorcyclists Federation
Promoting, pursuing and protecting the rights of all UK motorcyclists
The BMF Shows
The BMF is more than just great shows!
British Motorcyclists Federation
Promoting, pursuing and protecting the rights of all UK motorcyclists
The BMF Bike Shows » Tailend Peterborough Motorbike Show » Booking terms and conditions
Booking terms and conditions
Bookings:
a) No Bookings are confirmed until payment in full has been received.
b) The Organisers reserve the right to relocate any Exhibitor’s stand space should this be deemed necessary
c) ‘Sub – letting’ of plots is strictly forbidden. If plots are to be shared there must be agreement in writing from the organisers prior to the show opening
Cancellations:
a) Once a stand position is booked the following cancellation charges will apply:
i) Within 90 days of the event – 50% of the stand space fee
ii) Within 60 days of the show – 75% of the stand space fee
iii) Within 30 days of the show – 85% of the stand space fee
iv) Under 30 days of the show – 100% of the stand space fee
Clubs booking terms and conditions
Bookings:
a) No Bookings are confirmed until payment in full has been received.
b) The Organisers reserve the right to relocate any CLUB Exhibitor’s stand space should this be deemed necessary
c) ‘Sub – letting’ of plots is strictly forbidden. If plots are to be shared there must be agreement in writing from the organisers prior to the show opening.
Entry to the show: (Club exhibitors) On site Conditions:
a) Entry is by Club Exhibitor Wristband and Vehicle Passes, which will be sent prior to the event. Without an official pass – no entry to the show will be allowed. Wrist bands are not transferable extra can be purchase at a reduced rate.
b) The speed limit of 20mph must be observed at all times when using any vehicle on the showground site. Headlights must be on at all times.
c) Clubs must not ride, or drive vehicles around the site during show opening hours, or contravene the Road Traffic Act 1988/91 Motor Vehicles (off Road Events) Regs.1992, at any time. If you can’t do it legally on the road -you can’t do it on the Show site.
d) All vehicles, trailers etc; not contained within a Club Exhibitor’s space must be removed to the designated Exhibitor Parking Areas (where applicable) after unloading. Vehicles must not block avenues, or restrict emergency access. All vehicles MUST adhere to these requirements and failure to do so will result in any future requests for trade stand bookings at any of the BMF shows being refused.
e) Club Stands should be ready for gates opening 9am-5pm at ALL BMF Shows, and not to be broken down until after the closing time on the last day of event.
Club Exhibition Stands:
a) Clubs who extend beyond their agreed boundaries of their booked stand space will be charged at £100.00 per metre frontage.
b) The MAXIMUM stand depth permitted will be 10 metres. Any breach of this requirement and any additional metres used will be charged at £100 per metre
c) Neither BMF (Enterprises) Ltd, nor The Organisers’ can be held responsible for the safety of stands, goods thereon, vehicles, equipment, cash or any other items whilst on the show site
d) The Organisers’ reserve the right to move any stand if deemed necessary for the purposes of safety, showground conditions or reasons of dispute
e) Clubs are responsible for any damage or injury to persons or property caused by any default of their stand or any act of omission by them, their staff or contractors. Clubs should check their insurance coverage to ensure that they are fully covered for loss or damage to their own property. All Clubs must ensure that they are covered for Public Liability Insurance and supporting documents must be produced to The Organisers. Also to ensure they have current Product Liability cover for any articles sold or given away.
f) We strongly advice that all Clubs protect themselves against losses caused by Abandonment, Cancellation or Curtailment of the event due to reasons beyond The Organisers’ control.
g) Clubs may stay overnight on their plot for security purposes but must not cook within 3 meters of another tent, light bonfires, fireworks, play loud music, or behave in such a way as to cause a nuisance to others on site or local residents. The Organisers reserve the right to remove any Club from the site who is deemed to be behaving in an unsociable manner.
h) All Clubs must ensure their stand space is cleared of all rubbish before they leave the site. Any Club leaving rubbish on their stand will be charged a clearance fee. Please use skips or bins provided. If in doubt contact The Organisers
i) Clubs using their own marquee, caravan, awning etc; must ensure it is mechanically sound, of good condition and appearance, is contained within their plot space, fully insured and conforms with fireproof regulations. All marquees WILL be inspected by the Health & Safety officer
j) Risk assessments, fire proof certificates and Public Liability certificates MUST be sent to The Organisers at time of booking or BEFORE erection of the stand. Copies may be requested at the show.
k) Clubs must not play any amplified noise, music, DVD or video cassettes at any time during the Show unless permission in writing has been obtained from The Organisers. In the event that permission is given, it is the sole responsibility of the Club to ensure they have the appropriate licences.
l) Clubs must not, under any circumstances, sell food or drink from their stand without prior written permission from The Organisers
m) Only ‘silent’ running diesel generators are permitted on the Show site and may be used up to midnight.
n) Clubs Stands can only sell Club merchandise any other items must be removed.
o) No form of advertising material may be displayed or distributed at the event other than on, or from, the Club stand.
p) Dogs must be kept on a lead at all times and cleaned up after.
q) Publicity: by purchasing a ticket or booking a club or trade stand you give consent to the Organisers’ to use any photography, video recording or other medium in any promotional marketing activity.
r) The Organisers reserve the right to refuse bookings without reason being given. Completion of a booking form is not a guarantee that space will be made available. No stand space should be considered secured until full payment has been received (where applicable) and written confirmation has been sent by The Organisers’.
s) The Organisers’ reserve the right to evict anyone from the site who is deemed to be in breach of the Conditions of Booking, or who is deemed to be acting in a manner detrimental to the event and to other persons on site.
